Technologies behind virtual offices

“ It is debatable that the idea of the traditional sense of the work place is no longer as important as it has been previously due to a surge in new technologies”

It would seem that the definition of the work place is changing. It is debatable that the idea of the traditional sense of the work place is no longer as important as it has been previously due to a surge in new technologies. The relevance of workplace is in jeopardy as virtual offices have been integrated into business. The availability and advances in mobile devices systems, faster network access and collaboration tools mean that workers can be productive anywhere. Cloud storage is the latest buzz in IT and within businesses who are integrating systems into their workplace. Cloud computing works as a service in which shared recourses such as documents and software are provided to numerous devices which is usually used within virtual or serviced offices. Although this technology is not new, cloud computing entails some key qualities which appeal to multiple industries today.
Virtual offices are a great way for businesses to save money and energy resources. Cloud computing allow business to run paper free creating a greener and inexpensive way to be productive. Think of the cloud as an ever growing online storage cabinet, which happens to be online. The appeal of online storage facilities comes from accessibility and convenience. Not only does the cloud open easy access to documents and software but it can also be accessed via multiple devices, once again improving productivity.
Another advantage to cloud computing is a ‘buy as you need’ system. Businesses can buy as much or as little storage space as they see fit. For example serviced offices may store some of their documents in their offices. This system benefits businesses as they can avoid paying out for more space than is needed, and can add additional storage at any time if needs be. Business will no longer need to worry about backing up important documents as they are readily available on the cloud for use or simply safe keeping.
Holding meetings online is now common practice in most industries and the same applies for virtual offices. Web conference software has become increasingly popular as it is a quick and easy way to instantly improve productivity. All that is needed is an internet connection and some software to host a web conference, a web and video conference or a webinar.
Web conference software can vary in price and packages depending on the individual needs of the business, but can be regarded as a sound investment. With technology bring greater opportunities for businesses to expand which is why this software is so important to modern productivity.
In addition virtual offices which participate in web conferences can also share applications as well as open and view documents as you would do in a face to face meeting. Not only does this software allow businesses to hold regular meetings with clients and other business around the world, but it also cuts back on travel expenses and saves a lot of time, which could be used productively for the business.
Now obtaining virtual or serviced offices is very straight forward with the ever expanding range of technologies and services. Although not a new technology IVR (interactive voice response) is a telephony technology which allows its user to access and enter information to a database via a touch tone telephone. Although IVR can be used in serviced offices, this technology is ideal for those in virtual offices as no human interaction is required. Instead access is predetermined by what the IVR system will allow the user access to.
Another way business can effectively utilize IVR technology to enhance productivity is to gather information. Surveys and enquiries which would traditionally be taken by a person can now go through this automated service in which the customer is prompted to answer questions by pushing the buttons on a touch tone telephone.
It is apparent that virtual offices can provide the necessities to build and obtain productivity and businesses. This is even more relevant to smaller businesses that do not require the accommodations of a large and expensive office. The benefits continue to grow along with beneficial technologies and industries alike.

About Servcorp virtual offices London
Servcorp offers the world’s finest serviced and virtual office solutions. Founded in Sydney in 1978, Servcorp now operates an international network of prime city locations throughout Australia, New Zealand, United Kingdom, United States of America, China, South-East Asia, India, Europe and the Middle East , including our virtual offices London.A Servcorp virtual office address gives clients access to the presence; facilities and services of a Servcorp Serviced Office, whilst they work from home or another location.

Keywords: Virtual Offices London, Virtual Offices, Serviced Offices

Author - Aatif

Tags - Virtual Offices London, virtual offices, Serviced Offices

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